TERMS AND CONDITIONS
1. ASSIGNMENTS OF SPACE - Each exhibit space
shall be assigned solely by the Committee and no such assignment
shall be deemed made unless and until the requisite contract for
specified space, duly signed by the Exhibitor, delivered to and
accepted by the Committee.
2. TERMS OF PAYMENT - A deposit of $750 for
the space shall be paid to the Committee on delivery to it of
the Exhibitor’s signed contract and the entire balance shall
be paid on or before the 1st of January, 2007. It is agreed by
the exhibiting company and the Greater Long Island Dental Meeting
that prior to January 5, 2007. This contract may be canceled by
the Exhibitor without loss of deposit. Cancellation after January
5, 2007 requires forfeiture of the entire amount paid on booth
space.
3. SET UP - Exhibit space will be available
for setting up of display on Tuesday, April 24th after 11:00 AM.
All exhibits must be setup on Tuesday, April 24, 2007. No setting
up is allowed on at any other time.
4. OFFICIAL CONTRACTOR -The official contractor
for the 2007 Meeting will be GES Exposition Services, 125 North
Street, Teterboro, New Jersey 07608, Telephone #: 201-814-0122,
Fax #: 201-814-0122. Do not send any material directly to the
Huntington Hilton, (Melville). All shipments by or for the Exhibitor,
irrespective of when made must be sent to the above address with
clear markings thereon for the Greater Long Island Dental Meeting.
Companies located on Long Island should contact GES Exposition
Services for more direct pickup and delivery to the Huntington
Hilton (Melville). Neither the Committee nor the Hotel shall have
any liability or responsibility whatsoever for any loss or damage
to or destruction of any of the equipment, materials, or property
shipped by the Exhibitor.
5. DISMANTLING OF EXHIBITS - The Exhibitor shall,
at their expense, dismantle their entire exhibit and all displays
therein, and shall remove the same together with all of the Exhibitor’s
property from the Huntington Hilton (Melville) by no later than
11:00 P.M., Wednesday, April 25, 2007. In the event that the Exhibitor
shall fail to effect such removal within the time specified, than
the Exhibitor’s property may be stored in a warehouse or
at another location “all at the expense of the said Exhibitor”.
6. ASSESSMENT OR SUBLETTING - The Exhibitor
shall use their space solely and exclusively for the exhibition
of equipment and materials manufactured or distributed by them
in the regular course of their business, and for no other assign,
sublet or otherwise apportion or dispose of their exhibit space
or any part thereof. Any use of all or part of said space by or
for any person, firm or entity other than the Exhibitor, is expressly
prohibited and forbidden.
7. ELECTRICAL CONNECTIONS - Each exhibit space
will have one outlet to accommodate a 100-watt bulb. If an Exhibitor
has additional electrical or phone line needs, then the Hilton
Huntington (Melville) must be informed one month prior to the
Meeting to make arrangements for these additional requests.
8. GUARD SERVICE - The Greater Long Island Dental
Meeting will be providing watchmen security for the Exhibit Floor.
The Exhibitor is urged to take all precautions necessary to protect
their displays and property against any damage, loss or destruction.
Neither the management of the Huntington Hilton (Melville) nor
the Greater Long Island Dental Meeting will be responsible for
the safety of the Exhibits against theft, damage by fire, accident
or other cause. Although the Committee plans to provide watchmen
in connection with the conduct of the exhibition, the same shall
not constitute the assumption by the Committee or the Hilton Hotel
of any liability or responsibility for the safety or security
of the Exhibitor, their agents, representatives, employees or
guests, as well as their exhibit display or property.
9. SOLICITING REGULATIONS - It is forbidden
to have any representatives of the company solicit their customers
or attendance at any other area in the building other than their
own booth or directly in front of their booth. Salesmen and representatives
of companies not exhibiting will be prohibited from soliciting
from the exhibit floor.
10. CIRCUMSTANCES BEYOND CONTROL - In the event
that due to fire or other casualty, strikes, lockouts, construction
operations, action or any condition by the Huntington Hilton (Melville),
litigation, action of the elements, act of God, or other circumstances
beyond the Committee’s control, the Meeting is not held,
the exhibition is barred, prevented or canceled, or the Exhibitor’s
space is not made available for its use (for reasons other than
the Exhibitor’s breach of default), then and in any of such
events, the sole obligation of the Committee shall be to refund
to the Exhibitor all sums theretofore paid to the Committee under
the Exhibitor’s contract, and both parties shall thereupon
be deemed released of and from all further liability under said
contract.
11. COMMITTEE - The Committee shall have the
right to bar, eject and remove from the Exhibition and the area
in which the same is conducted, any and all persons whom it may
deem objectionable or who fail or refuse to comply with any of
the Terms and Conditions stated.
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